Special Event Park Fees: An Additional $10 (per person) fee will be collected during registration for runners. Family, friends & spectators must pay upon entry. Fee includes special event fee, parking, & camping (except for Reveille Peak Ranch, where additional $20 camping charges apply).
The Special Event Fees are included in the race registrations. These fees & rules are governed by each individual park. Tejas Trails MUST abide by the rules & regulations of each park IF we want to continue using their facilities.
Texas State Parks Passes DO NOT work for race venue entry, as this is considered a "Special Event Fee."
Early Entry Date is up until 4 weeks prior to race.
Standard Entry Date is from 27 days prior to 7 days before race.
Race Week Entry Date is from 6 days prior to start of race.
Early Entry Date Cost (see Registration Page): SHIRTS & SIZES ARE ONLY GUARANTEED FOR RUNNERS WHO REGISTER 4 WEEKS PRIOR TO THE EVENT. However, we do promise you a cool piece of Tejas Trails apparrel regardless of your registration date.
Standard Entry Date Cost = Early Cost + $10 (guaranteed cool piece of Tejas Trails apparel; no shirt).
Race Week Entry Date Cost = Early Cost + $20 (guaranteed cool piece of Tejas Trails apparel; no shirt).
No Roll-overs to next year.
Transfers to another person is permitted, see aforementioned link for details.
You can transfer from one CKTR distance to another; see Transfers.
No mailing of shirts or packets before, during, or after the race (even if you pay for shipping).
We have limited means to accept credit at packet pickup (depending on mobile service; Muleshoe Bend & Reveille Peak Ranch, YES! Pedernlaes Falls, Maybe. Colorado Bend, NO). Cash preferred, check secondary, credit card tertiary.
In case of race cancellation (for any reason) there are ABSOLUTELY NO REFUNDS; see Tejas Trails Policies.
If There is a Wait List:
There is a $20 holding fee for a place on the wait list.
If you get in, the holding fee will be deducted from the balance owed.
If you do not get in, for any reason, the holding fee is not refunded.
Of course, some things we cannot do without & these are the areas where we could use the Tejas Trails families assistance. COURSE TEAR DOWN, Aid Station Captains/volunteers, checkers to make certain every aid station always has water & ice, & also to cross check names, bibs, & times at every aid station, chip pullers, & someone to hand out medals & awards. There is always some grunt work, but really not all that much. So if you want to help & can… please contact us & note the day(s), time(s), your shirt size & means to contact you (name, phone, email, when to call). Volunteers should sign up in the Volunteer Section on our website. Our plan is to be at the park Monday - Sunday of race week.
Setup & Tear-Down requires a lot of work. We would love some help. We start a rolling tear-down following the last runner/final loop cutoff. This includes course markings, trash, & aid stations.
Tues-Thurs (all day): Mark course.
Fri: set up Aid Station tents & Start/Finish.
Saturday (am): Deliver ice, food & water to aid stations.
Sun: Tear-down course & tents behind last runner.
20k & 10k: 8:00pm Muleshoe Bend, Colorado Bend & Reveille Peak Ranch
* Pedernales Falls 2019 New Start Time - 20k, 10km & 5km Start: 8:30p
* Pedernales Falls 2019 New Start Time Youth/Family Run Start - 7:35pm
Youth/Family Trail Run Start: 8:05pm Muleshoe Bend, Colorado Bend & Reveille Peak Ranch
Split Times: The only split times we record are those at the timing mat at the Start/Finish Aid Station. On multi- loop courses, we record every split, as we need to have record of each loop.
Runner Crews: Each race has a unique set up with reference to aid stations, but for now crews are only allowed at the Start/Finish Aid Station area for all races; see Aid Station Charts for exceptions. If you wish to crew, consider volunteering instead. This way you will be able to support your runner at a trail aid station.
Drop Bags: We don't take drop bags anywhere, but you can set up your own at the Start/Finish Aid Station.
Cutoffs: 7:00am Sunday. 12 hours is the cutoff for all events. Also, each race has a final loop cutoff & aid station cutoff that is unique to each race. If you choose not to abide by these cutoff times you will be DQ'd & banned from any future Tejas Trails event. These times are final. No exceptions.
Pacers: Pacers are allowed for the 60km runners after the 30km distance (exception: Reveille Peak Ranch after 2nd loop).
Parking: Each race has plenty of parking right at the start; it's still a good idea to arrive 2-3 hrs prior to the event.
Course: Each course is typical Texas Hill Country but unique. All are seasoned with thorny mesquite & cactus. We could tell you all about the beautiful panoramic views, interesting wildlife & geological features... but you’ll be in the dark & won't see anything anyway. The weather is temperamental & should be prepared for as such. Should be hot & humid, could be raining, might be worse, but only a few conditions will cancel a race: Lightning strikes hitting the ground, flooding & a tornado.
Course Marking: We take great pride in our course marking & spend days getting the course ready. Course maps are available for download, if you are "navigationally challenged". Brightly colored directional arrows will be at every intersection, reflective markers for confidence, large red Wrong Way signs (at the appropriate places), which are self- explanatory. It’s pretty effective.
Claim Jumpers: If you register for a certain distance & decide to stop before you accomplish that distance, you will be allowed to take a Finisher Medal to commemorate the distance you did finish. But you will be listed in the results as a DNF with no finish time. You will not be listed in the results in a shorter distance category. That would be unfair to those who ran the exact prescribed course in the exact same order & the same exact same conditions as each other to the second.
Pets: Pets are NOT ALLOWED at ANY TEJAS TRAILS EVENT. NO EXCEPTIONS. This is for the safety of our patrons, so please just leave Fido at home.
Results: Results will be posted at regular intervals during the event. Please direct any & all corrections to our timing company (Event Data Solutions at firstname.lastname@example.org). If you feel that any of your data is incorrect please inform them right away. The sooner we know about errors, the easier it is to correct. This includes your final time & placement. Final results will be posted 6-12 hours after the race on our website, including our Tejas Trails Facebook Page.
Trashers: The parks expect us to leave the park as clean as we found it. Leave No Trace. Do not dump any trash on the trails. There will be trash cans at every aid station & that’s the only place you can leave it. If you take it with you from a station, then you must carry it to the next station. Littering is cause for disqualification from the race. Also, there are many items left behind after the race. To us, this also is litter. It is just more for us to deal with that we don't want. These items will be dumped in one fashion or another. Trail runners have a fair-good reputation for cleaning up after themselves & The Tejas Trails Tribe is stellar about "picking up after the party". So keep up the good work & continue to take ALL your stuff with you when you leave! The styrofoam coolers, empty beer bottles, food wrappers & all. By the time we see it in the morning, it’s loaded with fire ants & other trash bugs. It’s really pretty nasty. Please help us out with this. The only thing worse than TRASHing is CHEATing.
Aid Station Food & Drink: Most of our aid stations are staffed & some may not. If they're not staffed or full aid stations we will notify you prior to the event start. We continue to take a simpler & healthier approach when purchasing supplies. Buying food for people running long distances in the middle of the night & during extreme temperatures is kinda challenging. We jokingly say its like trying to feed a woman who is 9 months pregrant! You dont know what will taste good to a runner at 4 am in the middle of the woods, with 85 degree temps & 100% humidity. Pickles and icecream?! We also want to feed everyone healthier food, as we are running all night long to have fun, spend time with friends/family & our overall well-being! Tejas Trails has consulted with two well known, accomplished ultra runners & local favorites Olga Varlamova & Meredith Terranova. Our aid stations will obviously have water & PLENTY of ice; juicy fruits: oranges, melon, bananas. We’ll have a sports drink & soda. Electrolytes, salted items in chips/Pringles, sugars in candies, healthy nuts & pre-packaged goodies, gels & tortillas with peanut butter or honey. If you have specific tastes and/or nutritional needs please plan accordingly & bring your own. Remember that we DO NOT take drop bags to aid stations, so if you do bring your own food it will only be available at the Start/Finish Aid Station. No crews out on the course either. Like we mentioned earlier, if you want crew members, family or friends out on the course just volunteer at a aid station!
Medical: Yes....we will have licensed Paramedic at the Start/Finish Aid Station. The park does expect a certain amount of coverage & will be supporting us if any medical situations do arise. You can duct tape your own wounds, but we will be there as well, should this "old school" method not be enough.
Chip Timing: All races will be chip timed. Chips will be picked up at packet pickup & must be worn in the area of your ankle during the race. Ankle straps will be available for all runners. Please be sure to pick up your chip & strap, if not worn we will be unable to track your time and/or know if/where you are on the course. Wear your chip correctly to ensure the system can read it. If you don’t hear a beep when you cross, odds are good you didn’t read. Please go back over the line & make sure you get a beep & notify the timing table if your chip isn’t reading. Note that chip timing does not apply to offset your start time. Start time is the same for everybody: what we call Gun-Time, when the race starts.
Split Time Collection: Some races will have mid-point reads to help us track progress during the race. If you see a timing mat on the course, make sure you run over it & hear a beep.
Check-In: All runners must check-in prior to starting (at the start line), by walking over the mat either before the race or at the start of the race. This alerts us to your presence. Picking up your packet DOES NOT mean you started the race. The pre-race check-in (i.e. walking over the mat with your chip) will let us know you are out there on the course. This is very important for your safety & the safety of our volunteers & personnel, as the venue expects us to be keenly aware of this information.
Check-Out DNF, Quitting, Not-Finishing, Leaving the Course, Stopping, Timing Out: If you leave the race for any reason, you must TURN IN YOUR CHIP. If we have your CHIP, then we know you have left the course. The only exception is that you finish the race. We either have a finish time or we have your CHIP. All runners who do not finish the race must turn in their race bib & chip to staff at the Start/Finish Aid Station. We need to know if you have left the course. Otherwise, when you come up missing, we’ll think you’re lost out there in the park...& send the posse to retrieve you! So, every person who enters the course must come to the finish line to report they are no longer in the race. WE MUST KNOW WHO IS ON THE COURSE AT ALL TIMES. Individuals who continue to run after cut-off times & at the request of volunteers to stop, will be reported to park staff, disqualified & unable to run future Tejas Trails events. These cut-off times are for your protection & safety & the safety of our volunteers & the venue staff. Remember, volunteers are just that.....volunteers. Play nice.