There are quite a few jobs needed to manage this race effectively. Most of them are listed below. If you’d like to help, please let us know. We’d love to have your help. Please call or email and note the day(s), time(s) and means to contact you (name, phone, email, when to call)
Thx/Joe Prusaitis-RD

#1	the Park Road		Mariela Botella
#2	the Far Side		Mike Riggs
#3	the Dam Road		Lynn Ballard
#4	the Lone Star		Niki Bellnoski
#5	the Lodge		Allan Wrinkle/td>

The aid station responsibility is the care and feeding of the runners. The aid stations will be set up and tore down for you. You need only show up and manage it during the race, i.e. (1) Hand out food & drinks, (2) Keep the table stocked, (3) Cook hot foods/drinks, (4) Make sandwiches, (5) Cut oranges, melons, bananas, (6) and do whatever you can to take care of the runners. One person needs to manage the stock (you need to know at all times what you have and how much). Inventory the stock to see what is low, missing, or in excess. Somebody else will be constantly checking with you to see what needs you have. You should know before they ask, as they are covering every aid station and will only be there for minutes and then gone. Keep in mind that foods and drinks that are in demand early may not be later on. Some things go fast early on and then something else goes fast later on. After dark is when hot food and drinks become more critical. New this year: I would like to keep a few hot foods available during the day. You do not need to tear down the station, but please clean it up and pack it up when you get down to the last few runners. Make it ready for the Course Control guys to tear down.

Pre-race stock can be done with a crew of 2 to 4 people. The race day crew will need at least 6-9 people, divided into teams of 3, the more people, the shorter the shifts. Aid station support is minimal early on, as they should already be set for a few hours. Time can be taken to arrange the drop bags. Later on, one person can check on the stations, while another gets copies of the drop/finish list, while another can run into town if there is a need.

Pick up and deliver the water, tables, tents, & food to each station. Constantly check all stations food/water to make certain they have what they need. Go to the store for additional supplies when needed. Get what you need before you need it. This is a support job only. You do not need to put up or tear down the stations.

Pick up all (Dam Road) drop bags at 5am on Saturday. Delivery them immediately as the runners will be coming down the jeep road soon after 6am. Organize the drop bags numerically (separate 100mi & 50mi) at Dam Road. Check the (DFL) Drop/Finish-List once and hour. Bring back all drop bags from the list. Inform each aid station with names/numbers from this list. Take a few copies of the DFL so you can leave one with each aid station.

2) Put up each aid station: includes tents, tables, & water (Best done on Friday: my concern is with theft). Put them up and tie them down. These are not difficult but do take some time. Each tent can be done by one person but is best done in teams of two.

3) Tear Down: occurs in a rolling pattern following the last runner. Care must be taken to not take down anything that might be also used on the return route. This includes all course markings, blocked trails, trash, and aid stations.

4) Trail Guides: at key intersections early to make certain every person goes the correct way on the first loop. There are 3 key intersections. (1) sidewalk/road crossing: Make certain the cars watch for runners, (2) Interpretive Center: Turn runners right going out & right coming back, (3) Amy's Crossing: Coming from the trail: turn 100milers left, turn 50milers right… coming from the jeep road: nobody turns, make them go strait thru.

All of these jobs are best done in teams. Work in tandem so that you can cover more ground working opposite directions from one other and to join up again later. This is true for marking, station setup, trail guide, and tear down. This crew is the busiest and best suites those who want to get in some running. You will likely cover the entire course many times. With teams and shift work, depending on who can work when, this can go all race long or just for shifts depending on what each of you can handle. Might be some overflow between this job and Aid Station support if you get bored.

1) Packet Stuffing: includes the bags & everything that is stuffed in them. All materials are collected and stuffed long before the race. Race info & sponsor flyers.

2) Shirts: Race shirts need to be sorted by size and race (100mi or 50mi) and then split between pre-registered and ‘what is left’ for late registration. Shirts are only stuffed if every race bag has been labeled with name and shirt size. Typically this is not done, but does save some time during packet pickup at the expense of using your time in advance to do this.

3) Packet Pickup: Handout of packets and shirts to all those who have pre-registered.

4) Late Registration: Late Signup, new packet distribution, and data entry of newly entered runners.

This job needs somebody in Austin initially to collect all the materials (bags, flyers, and shirts), to organize a small group to stuff all the bags, and then to transport all this together to Huntsville. Packet Pickup & Late registration needs two groups of 2 people each to manage this on Friday from 2pm until 8pm.
Packet Pickup and Late Registration occurs again Saturday morning from 5am until 7am. After late registration is over, all the new data needs to be entered into the database. Once this is done, this job is done.

The event runs from Saturday 6am until Sunday noon, but typically, there is little for the medical staff to do. Different shifts will be worked out dependant on how many people offer to help and which shifts they can work.

The closest hospital is less than 10 miles away in nearby Huntsville. We provide medical kits, require each runner sign a medical release, and create an emergency plan of contacts, directions, and contingency plans. All we need is qualified people to show up and help.