Volunteers Needed
for the Rocky Hill Ranch Trail Races
at Rocky Hill Ranch near Smithville TX
on 18 April 2009
Saturday

There are just a few jobs needed to manage this race effectively. Most of them are listed below. If you’d like to help, please let us know. We’d love to have your help. Please call or email and note the day(s), time(s) and means to contact you (name, phone, email, when to call)
Thx/Joe Prusaitis

3 AID STATIONS: (each station has a manager & a crew)
All of these stations need be staffed from 5:00am til 8:00pm Saturday. 15 hours. The work may be broken into shifts or non-stop depending on you. Each station will have a cutoff time.
Bottle Infrontofme Aid TJ Thompson
Tunnel o Pines Aid Sammy Voltaggio
Campground Aid Robert Heynen/td>

The aid station responsibility is the care and feeding of the runners. The aid stations will be set up and tore down for you. You need only show up and manage it during the race, i.e. (1) Hand out food & drinks, (2) Keep the table stocked, (3) Make sandwiches, (4) Cut oranges, melons, bananas, (5) and do whatever you can to take care of the runners. You do not need to tear down the station, but please clean it up and pack it up when you get down to the last few runners. Make it ready for the Course Control guys to tear down.

AID STATION SUPPORT: Joyce Prusaitis
Stock & Support the aid stations. - pre-race & during the race.

Pick up and deliver the water, tables, tents, & food to each station. Constantly check all stations food/water to make certain they have what they need. Go to the store for additional supplies when needed.

COURSE CONTROL: Henry Hobbs
1) Mark and manage the course. Place all course markers (signs, ribbons, trail blocks, wrong ways, glow sticks). Tear down all course markings after the last runner. Course ribbons, directional signs, trail blocks, & wrong ways (Wednesday-Thursday). Do whatever is necessary to control the direction of the runners. Every effort is made to make it so obvious that anybody can follow the route.

2) Put up each aid station: includes tents, tables, & water

3) Tear Down: occurs in a rolling pattern following the last runner. Care must be taken to not take down anything that might be also used on the return route. This includes all course markings, blocked trails, trash, and aid stations.

4) Trail Guides: at key intersections early to make certain every person goes the correct way on the first loop. There are a few key intersections.

PACKETS & REGISTRATION: Ryan Sederholm
This job covers many small parts and covers different time periods.

1) Packet Stuffing: includes the bags & everything that is stuffed in them. All materials are collected and stuffed long before the race. Race info & sponsor flyers.
2) Shirts: Race shirts need to be sorted by size and race and then split between pre-registered and ‘what is left’ for late registration. Shirts are only stuffed if every race bag has been labeled with name and shirt size. Typically this is not done, but does save some time during packet pickup at the expense of using your time in advance to do this.
3) Packet Pickup: Handout of packets and shirts to all those who have pre-registered.
4) Late Registration, packet distribution, and data entry.

MEDICAL: Richard McCormick
And finally we get to the most important job. We are always in need of medically qualified personnel (Registered Nurse or Paramedic) to be on standby for simple medical emergencies or mishaps and to provide medical aid. Usually, we only deal with cuts, scrapes, stings, and occasionally with hypothermia after dark when the temperature drops.

The event runs from 5:00am til 8:00pm Saturday, but typically, there is little for the medical staff to do. Different shifts will be worked out dependant on how many people offer to help and which shifts they can work.