There are quite a few jobs needed to manage this race effectively. Most of them are listed below. If you’d like to help, please let us know. We’d love to have your help. Please call or email and note the day(s), time(s) and means to contact you (name, phone, email, when to call)
Thx/Joe Prusaitis-RD

Some of these Aid Station Captains might not be here in 2009. I am looking for new captains to come in and own one of these stations.

The aid station responsibility is the care and feeding of the runners. The aid stations will be set up and tore down for you. You need only show up and manage it during the race, i.e. (1) Hand out food & drinks, (2) Keep the table stocked, (3) Cook hot foods/drinks, (4) Make sandwiches, (5) Cut oranges, melons, bananas, (6) and do whatever you can to take care of the runners. One person needs to manage the stock (you need to know at all times what you have and how much). Inventory the stock to see what is low, missing, or in excess. Somebody else will be constantly checking with you to see what needs you have. You should know before they ask, as they are covering every aid station and will only be there for minutes and then gone. Keep in mind that foods and drinks that are in demand early may not be later on. Some things go fast early on and then something else goes fast later on. After dark is when hot food and drinks become more critical. New this year: I would like to keep a few hot foods available during the day. You do not need to tear down the station, but please clean it up and pack it up when you get down to the last few runners. Make it ready for the Course Control guys to tear down.

Pre-race stock can be done with a crew of 2 to 4 people. The race day crew will need at least 6-9 people, divided into teams of 3, the more people, the shorter the shifts. Aid station support is minimal early on, as they should already be set for a few hours. Time can be taken to arrange the drop bags. Later on, one person can check on the stations, while another gets copies of the drop/finish list, while another can run into town if there is a need.

Pick up and deliver the water, tables, tents, & food to each station. Constantly check all stations food/water to make certain they have what they need. Go to the store for additional supplies when needed. Get what you need before you need it. This is a support job only. You do not need to put up or tear down the stations, unless you own that equipment.

Pick up all drop bags at 7:00am on Saturday. Organize the drop bags numerically (separate 100km, 50km, 25km). Check the (DFL) Drop/Finish-List once and hour. Bring back all drop bags from the list. Take one copy of the DFL to each aid station.

2) Put up each aid station: includes tents, tables, & water (Best done on Friday: my concern is with the wind). Put them up and tie them down. These are not difficult but do take some time. Each tent can be done by one person but is best done in teams of two. CrossRoads needs to be laid out with care, as runners will be coming at it from two sides and leaving in two different directions.

3) Tear Down: occurs in a rolling pattern following the last runner. Care must be taken to not take down anything that might be also used on the return route. This includes all course markings, blocked trails, trash, and aid stations.

4) Trail Guides: at key intersections early to make certain every person goes the correct way on the first loop. There are 2 key intersections. (1) 25km split at the BarO Camp: turn 25km left to Cross Roads (this can be done from a car), (2) 25km split: keep the 25km going strait and on into the finish (this one is in the woods a half-mile behind the lodge – could use a canopy/tarp/popup).

1) Packet Stuffing: includes the bags & everything that is stuffed in them. All materials are collected and stuffed long before the race. Race info & sponsor flyers.
2) Shirts: Race shirts need to be sorted by size and race (100km, 50km, 25km) and then split between pre-registered and ‘what is left’ for late registration. Shirts are only stuffed if every race bag has been labeled with name and shirt size. Typically this is not done, but does save some time during packet pickup at the expense of using your time in advance to do this.
3) Packet Pickup: Handout of packets and shirts to all those who have pre-registered.
4) Late Registration, packet distribution, and data entry.
This job needs somebody on Austin initially to collect all the materials (bags, flyers, shirts), to organize a small group to stuff all the bags, and then to transport all this together to Bandera. Packet Pickup & Late registration needs two groups of 2 people each to manage this on Friday from 2pm until 7pm. Packet Pickup and Late Registration occurs again Saturday morning from 5:30am until 7:30am. After late registration is over, all the new data needs to be entered into the database. Once this is done, this job is done.

The event runs from Saturday 7:30am until Sunday 7:30am, but typically, there is little for the medical staff to do. Different shifts will be worked out dependant on how many people offer to help and which shifts they can work.

The closest hospital is less than 20 miles away. We provide medical kits, require each runner sign a medical release, and create an emergency plan of contacts, directions, and contingency plans. All we need is qualified people to show up and help.